Because each department manages its own travel program, policies may differ by department. Contact your Travel Program Coordinator for more information.
Travel Bulletin 09-03 extends the long-term Commercial Rental Car Contract with AVIS Budget through 5-31-10 (PDF format)
The Quick Guide below can help you choose from available rental options and vehicle types. Next, click the appropriate link (Commercial Car, State Garage or Long-Term Vehicle) on the blue bar above.
If you have never used a CRBTA: Contact your Travel Program Coordinator or Accounting office for authorization and information on how to use your department CRBTA or to request that your department establish a CRBTA. Do not contact American Express or the rental car company; they cannot provide you account information.
For questions or further information regarding the commercial car rental rental contracts, contact:
Bahia Abdallah
Statewide Travel Specialist, DGS OFAM -Statewide Travel and Meeting Management Program, at (916) 376-3990 or
bahia.abdallah@dgs.ca.gov
Related information:
Management Memo 07-08 (CRBTA payment mechanism)
Car Rental Quick Guide
Which rental car option to choose? It depends.
(Department policies differ: Check with your Travel Program Coordinator.)
| |
Enterprise Rent-A-Car
(primary contracted vendor) |
National/Alamo
(secondary contracted vendor) |
State of California garage
(for State employees only) |
Avis/Budget
(contracted vendor) |
| Purpose |
Short-term rentals (up to 7 days) (primarily in California) |
Short-term rentals (up to 7 days) if no Enterprise car available (for example, outside California) |
Short- and long-term rentals by State employees |
Long-term rentals (30 days and over) |
| Example |
You're planning a 3-day business trip in California; you reserve a car and pick it up at your destination airport. |
You're planning a 6-day out-of-state business trip. You reserve a car and pick it up at your destination airport. |
You are a State employee traveling to another State office; you reserve and pick up a State vehicle near your home office. |
Your department has ordered you a new car, but you need a car for a month until your new car is delivered. You contact OFAM for approval and it obtains a rental car for you. |
| Advantages |
• Many convenient locations
• Expedited Service counter at pick-up
• Insurance included
• 2 vehicle sizes (compact and intermediate)
available at lowest contracted rate
• Direct-billing account (for department reporting)
• Online "print a receipt" option at bottom of Enterprise site. |
• Many convenient locations
• Expedited Service counter at pick-up
• Insurance included
• Direct-billing account (for department reporting) |
• Low cost
• Short- and long-term rentals available (including monthly rentals)
• Fuel costs included in mileage charge
• Variety of size/types |
• Long-term rentals available • Voyager fleet card available for fuel • Insurance included • Direct billing account (for enhanced department reporting)
|
| Restrictions |
• Advance approval required for rentals of more than 7 days (see Enterprise information elsewhere on the Car Rental page)
• Justification required for use of full-size and larger vehicles |
• Advance approval required for rentals for more than 7 days (see National/Alamo information elsewhere on the Car Rental page)
• Justification required for use of full-size and larger vehicles |
• For State employees only
• Limited garage locations |
• Advance approval required
• For 30+ days only |
When is advance approval required?
Obtain approval in advance for:
|
