Because each department manages its own travel program, policies may differ by department. Contact your Travel Program Coordinator for more information.
The Quick Guide below can help you choose from available rental options and vehicle types. Next, click the appropriate link (Commercial Car, State Garage or Long-Term Vehicle) on the blue bar above.
If you have never used a CRBTA: Contact your Travel Program Coordinator or Accounting office for authorization and information on how to use your department CRBTA or to request that your department establish a CRBTA. Do not contact American Express or the rental car company; they cannot provide you account information.
Related information:
Management Memo 06-02 (commercial car rental contracts)
Management Memo 07-08 (CRBTA payment mechanism)
Car Rental Quick Guide
Which rental car option to choose? It depends.
(Department policies differ: Check with your Travel Program Coordinator.)
| |
Enterprise Rent-A-Car
(primary contracted vendor) |
National/Alamo
(secondary contracted vendor) |
State of California garage
(for State employees only) |
Avis/Budget
(contracted vendor) |
| Purpose |
Short-term rentals (up to 7 days) (primarily in California) |
Short-term rentals (up to 7 days) if no Enterprise car available (for example, outside California) |
Short- and long-term rentals by State employees |
Long-term rentals (30 days and over) |
| Example |
You're planning a 3-day business trip in California; you reserve a car and pick it up at your destination airport. |
You're planning a 6-day out-of-state business trip. You reserve a car and pick it up at your destination airport. |
You are a State employee traveling to another State office; you reserve and pick up a State vehicle near your home office. |
Your department has ordered you a new car, but you need a car for a month until your new car is delivered. You contact OFAM for approval and it obtains a rental car for you. |
| Advantages |
• Many convenient locations
• Expedited Service counter at pick-up
• Insurance included
• 2 vehicle sizes (compact and intermediate)
available at lowest contracted rate
• Direct-billing account (for department reporting)
• Online "print a receipt" option at bottom of Enterprise site. |
• Many convenient locations
• Expedited Service counter at pick-up
• Insurance included
• Direct-billing account (for department reporting) |
• Low cost
• Short- and long-term rentals available (including monthly rentals)
• Fuel costs included in mileage charge
• Variety of size/types |
• Long-term rentals available • Voyager fleet card available for fuel • Insurance included • Direct billing account (for enhanced department reporting)
|
| Restrictions |
• Advance approval required for rentals of more than 7 days (see Enterprise information elsewhere on the Car Rental page)
• Justification required for use of full-size and larger vehicles |
• Advance approval required for rentals for more than 7 days (see National/Alamo information elsewhere on the Car Rental page)
• Justification required for use of full-size and larger vehicles |
• For State employees only
• Limited garage locations |
• Advance approval required
• For 30+ days only |
When is advance approval required?
Obtain approval in advance for:
|
